To progress to the PA level you will need good to excellent
Microsoft office and Typing skills, as mentioned in the last blog. However,
this is not the key to getting the job. You will also need to gain excellent PA
Admin skills, such as diarising, electronic diarising, planning and
international diary management (increasingly important in this day and age) .
You will need excellent communication skills both face to face and over the
phone, as you will be the point of contact for your team or manager. Your written
communication will need to be excellent and the ability to produce high quality
professional emails, memos, publications, presentation and letter is highly
important.
You will need strong time management skills for your team,
manager and your role. The ability to
deal with challenging and changing situations is important. In this era,
booking and managing complex travel arrangements are extremely important
skills. Other important skills include the ability to take minutes at meeting,
organise events, meet and great people, organise meetings and manage the
running of the office. There are many more skills that can be required, which
are not mentioned in the above array of skills. Every job can have specific
requirements and you will need to be a dynamic person, who is a fast learner to
cope with this.
To find out more about training to be a PA or Secretary
please go to: http://pa-course.co.uk/pa-courses
Advanced Level :
Executive PA
The Executive PA is difficult. Naturally, you need absolute
advanced level of all of the administrative skills listed about that relate to
a PA or Secretary. However, the key to the transition to this level is the
Executive name. You essentially need to learn to function at the executive
level, which means the ability to present yourself in a new more assertive and
professional manner. At this level, you should be able to lead others,
influence them and delegate to others when it is appropriate to do so. This may
sound easy but an array of soft skills and technical competence is required to
master this area of the role.
You should also be looking to direct your own career and be
able to operate on your own initiative, without being dictated to by your
manager. This is a great role if you can get it as you get more freedom to
develop yourself, more interesting work and to see more of a high level variety
of issues.
Communication, leadership, influencing, decision-making and
problem-solving skills are all requirement that you will need to master.
However, the list of skills can be much wider and you may need specialism such
as Projects, Events, HR, Finance or other types of skills to be a success.
However, this is difficult move to make and will require
Executive PA training to master the managerial skills that are new to you. To
find out more about these courses go to: http://www.souterstraining.com/Executive_PA_Courses
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